Appointment Coordinator

Key Responsibilities

Appointment & Calendar Coordination

• Schedule showings, listing appointments, consultations, and meetings

• Coordinate calendars across agents, clients, and third parties

• Send confirmations, reminders, and follow-up communications

• Handle reschedules, cancellations, and scheduling conflicts efficiently

Communication & Coordination

• Maintain clear communication with clients, agents, and vendors

• Ensure all parties are informed of schedule updates and appointment details

• Monitor daily schedules to prevent overlaps and missed meetings

Administrative Support

• Maintain organized scheduling records and appointment logs

• Support agents with daily coordination and workflow management

• Assist with light administrative and operational tasks as needed

Required Qualifications

• Strong organizational and time management skills

• Excellent written and verbal communication

• Ability to multitask in a fast-paced environment

• Experience with calendar management and scheduling tools

• Reliable internet connection and remote work setup

Preferred Qualifications

• Previous experience supporting a real estate agent or brokerage

• Familiarity with real estate workflows, showings, and client coordination

• Experience using Google Calendar, Calendly, Follow Up Boss, or similar CRM systems

• Strong attention to detail and ability to prioritize urgent requests

• Comfortable handling high appointment volume with professionalism

• Proactive mindset with strong problem-solving and follow-through skills